DoorstepHQ for HVAC
Schedule jobs, send invoices, collect payments, and run your HVAC business all in one place—no monthly fees.
Free to use. No credit card needed. Set up in 3 minutes.
You're texting customers to confirm appointments, but half don't respond. You waste time driving to jobs nobody scheduled properly, and it cuts into your profit margins. A proper scheduling system with reminders would cut down on wasted trips.
You invoice customers, then chase them down for payment weeks later. Some customers want to pay on the spot but you don't have a card reader handy. This messes with your cash flow when you've got parts to buy and payroll to make.
You give estimates over the phone, but then you forget what you quoted to which customer. You can't easily track seasonal maintenance renewals or upsells like air quality upgrades. You're leaving money on the table because you don't know who to follow up with.
You manually calculate quotes for different jobs—service calls, replacements, maintenance plans. Without a standard pricing template, you sometimes underprice or forget to add in diagnostic fees. Your invoices are sloppy and don't look professional.
Your best customers want annual or seasonal tune-ups, but you have no system to remind you when they're due. You miss the easy repeat revenue because it's not on your radar, and you can't automate scheduling or billing for these recurring jobs.
Set up your available time slots, let customers book online or confirm via text. Automated reminders go out before each job so customers actually show up. You see your full calendar in one place and route jobs efficiently to save gas and time.
Accept card payments right at the customer's door with just your phone. Send invoices that customers can pay immediately via link. No more chasing checks or waiting days to see money in your account.
Build reusable service templates for common jobs—standard tune-ups, compressor replacements, ductwork cleaning. Send professional estimates with one click, and convert them to invoices when the job's approved. Track every quote so you know who to follow up with.
Create flat-rate prices for standard services or hourly rates for diagnostic and custom work. Apply per-unit pricing for add-ons like filters or sanitizers. Your invoices calculate correctly every time, and customers see consistent, transparent pricing.
Set up seasonal or annual maintenance plans and let DoorstepHQ remind you when they're due. Bill customers automatically for recurring tune-ups or filter subscriptions. Build predictable revenue without thinking about it.
Sign up in 60 seconds. No credit card, no commitment.
Add the services you offer and set your own rates. We pre-load common services for your industry.
Share your link with clients. They book online, you confirm with one tap, and get paid by card.
Everything you need to run your hvac business — right from your phone.
No contracts. No surprises. No pressure.
Scheduling & recurring jobs
Book jobs, set recurring appointments weekly through yearly, and see your whole schedule at a glance.
Quotes & invoices
Send professional quotes and invoices in seconds. Clients pay right from their inbox.
Route optimization
See your daily stops on a map. One tap to find the fastest route. Navigate to each job.
Before & after photos
Document your work on every job. Protect against disputes and show off your results.
Receipt snaps & expenses
Snap a receipt from your phone. Track expenses, log mileage, and know your real costs.
Reports, margins & exports
P&L, job margins, expense reports, mileage for taxes. Export everything as CSV.
Text & email reminders
Appointment reminders, payment follow-ups, and booking confirmations. Automatic.
Mileage tracker
Log miles from your phone. Track by client or job. Year-end report for your accountant.
Get paid every way
Accept cards, ACH, Venmo, PayPal, Cash App, and Zelle. Give clients options.
AI assistant & support
Ask Winston anything. Instant help with features, best practices, and your business.
Reviews & social proof
Automatic review requests for Google, Yelp, and Facebook. Social media on your profile.
Team management
Add your crew, set permissions, and keep everyone on the same page.
Client notes & history
Keep notes on every client. See past quotes, invoices, bookings, and payments.
Business phone & recording
Dedicated business line with call forwarding, voicemail, SMS inbox, and recording.
Online booking page
Share your booking link anywhere. Clients request appointments from their phone.
No credit card required · Set up in 2 minutes
Join thousands of HVAC contractors using DoorstepHQ to book jobs, send invoices, and get paid faster.
Create your free accountNo credit card. No contracts. Cancel anytime.